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Accounts Payable Specialist (Santa Monica, CA).

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Job Description

Accounts Payable Specialist
Full-Time Regular
Benefits Eligible
Non-Exempt
On-site (1 day remote after 1 month of employment)

Position Overview:
The Accounts Payable (AP) Specialist will assist in ensuring our clients’ payments are complete for the services performed in the production industry. This position will be responsible for maintaining vendor and client relations, entering and paying all invoices in accordance with our policies and controls, scanning/filing, assisting with any accounts payable issues, and participate in any special ad hoc projects as directed by the management. The AP Specialist takes ownership in the smooth operations of their clients and communicates directly with their team. This position will be expected to work in close cooperation with all company managers and staff, and at times, with clients and production teams.

Responsibilities:
• Review and verify invoices and check requests; prepare and preform check runs
• Prepare and process electronic transfers and payments
• Set up invoices for payment and record invoices into system; sort, code and match invoices
• Post transactions to journals, ledgers and other records
• Receive and verify expense reports
• Records entry of, verifies documentation for, and distributes petty cash
• Assists with accounting records and ledgers by reconciling monthly statements and transactions
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues; research open POs and invoices
• Maintain and update vendor files
• Correspond with clients and respond to inquiries
• Assist with providing supporting documentation for audits
• Make recommendations to improve quality of AP protocols and procedures
• Assist in any other special projects as requested by management

Qualifications:
• High School Graduate with diploma; college degree preferred
• Minimum 1 year of accounts payable experience required
• Knowledge of relevant accounting software, Microsoft office skills
• Proficient in data entry
• Excellent organizational skills
• Excellent time management skills
• Attention to detail and accuracy
• Good communication skills
• Ability to be a team player
• Excellent problem-solving skills
• Ability to maintain confidentiality

Pay Range: $19.50 – $23 / Hour

If interested please e-mail a resume to rcanare@needfs.com