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Production Finance Consultant (Live Events)

By Emily Rice

Production Finance Consultant (Live Events)
As a Production Finance Consultant for live events, you will advise on developing work streams for live event
production budget systems, cost tracking, and financial analysis. You will advise, collaborate, and build with
various teams to ensure successful work system development and deployment.
Key Skills and Qualifications:
● (5 years) working in a production finance role in live events, scripted television, and touring music
● Strong understanding of production finance, budgeting, and cost-tracking processes for live events,
ideally including broadcast elements
● Deep proficiency in production accounting software and ERP systems not limited to:
○ Cast & Crew / CAPS SuitesDPO
■ Studio+
■ Start+
○ Entertainment Partners Suites
■ Movie Magic
■ Smart Accounting
■ Smart PO
■ SmartStart
■ SmartTime
○ Pcard- System
○ Google Workspace
○ Microsoft 365
● Excellent communication and interpersonal abilities to collaborate effectively with diverse teams and
● Proactive mindset and ability to thrive in a fast-paced, dynamic environment.
● Work closely with the Product Owner and Manager on production stakeholder and subject matter expert
● Data Entry for critical production data
● User Acceptance testing
● Training of the Trainers
● Work with Production teams and partners to elicit requirements
● Serve as liaison between production finance teams and 3rd party development partners to ensure
requirements are ingested adequately for development
● Collaborate with the technical writer on documentation requirement manuals, guides

Experienced Payroll Clerk

By Emily Rice



Day to day these tasks will include scanning, digital filing, gathering signatures, distribute Payroll checks on set and assisting with miscellaneous tasks.   If you are interested there will be plenty of opportunity to learn skills beyond the scope of a clerk.

  • DocuSign, Box, Adobe, Excel and Production Filing experience preferred
  • Ideal candidate is someone with good organizational and communication skills.
  • A self-starter and must be able to accurately input data.
  • Willingness to assist with ad hoc projects.
  • Desire to learn and grow in the accounting department.

Please submit resume and references.

Thank you!

Payroll Assistant

By Emily Rice



You will collaborate closely with the payroll accountant, production staff, and line producers to facilitate smooth payroll operations. The ideal candidate will have a strong understanding of union payroll procedures, exceptional organizational skills, and the ability to thrive in a fast-paced environment.  Identify and resolve payroll discrepancies or issues in a proactive and efficient manner.  Support the payroll team with additional tasks and projects as needed to ensure the smooth operation of payroll processes.


  • Strong attention to detail and accuracy, with the ability to multitask and prioritize workload effectively.
  • Excellent communication and interpersonal skills, with a customer service-oriented approach.
  • Knowledge of union payroll rules, labor laws, regulations, and best practices.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • SAG Payroll Processing Experience is a plus
  • Smart Accounting, Smart Start, Smart Time, Showbiz Timecards, DocuSign and Box
  • Digital Approvals and Filing Experience Preferred
  • On-Site Non-Negotiable; No Distant Hires

Please submit resume and references.

Thank you!

Payroll Accountant

By Emily Rice

Payroll accountant needed for high volume cooking competition. Knowledge of east coast locals payroll required. Working knowledge Smart Time, Smart Start. Must be available to be on location in CT. Please email resumes to

Lead Production Accountant – position filled.

By Emily Rice

Must be local 161 or local 871 with experience working with east coast locals. Job is in person, on location. 
This is a long running large competition show. Big budget unscripted experience preferred. Must have working knowledge of Smart Accounting, Smart Time, Smart Start, SmartPO and Cashet. Must have experience leading a team. 

Key accountant – no longer accepting resumes

By Emily Rice

We are looking for a key accountant to help on a small, indie feature film shot entirely in Maryland.  Accountant can work remotely or on site (if located in MD/DC area).  Approximate start 5/13-08/13  2024

Clerk – position closed for submissions

By Emily Rice

Seeking a ready and able ap/payroll clerk to help with digital filing and email maintenance for at least one month with an opportunity to extend.  The production company is new and there is room to grow.

A hybrid position that will mostly be WFH.

Pay will be based on experience, but the accountant is more than willing to train if you are brand new!


Accounting Clerk

By Emily Rice

HARTBEAT:  Accounting Clerk

(Kevin Hart’s company)

We are seeking a detail-oriented and motivated Accounting Clerk to join our accounting department. The ideal candidate will be responsible for accurately recording and analyzing financial transactions related to our entertainment operations. This role requires a keen eye for detail, excellent organizational skills, and the ability to thrive in a fast-paced environment.


  • Perform daily reconciliation of financial transactions, including but not limited to accounts payable, accounts receivable, cash receipts, and disbursements.
  • Manage full cycle A/P processing (matching, batching, and coding of invoices into the general ledger) including cost allocation across separate platforms and business units.
  • Manage creation and submission of invoices to studios, agencies, and other customers, supporting all business unit teams
  • Reconcile Corporate and Production bank accounts on a weekly basis.
  • Support weekly management reporting for financial KPIs based on the daily transactional reconciliations.
  • Work with the Production Accounting manager to enter, code, and reconcile billback invoices and production cash transactions in support of the Studio production teams
  • Record and classify cash and other financial transactions within the general ledger in accordance with GAAP principles and company policies.
  • Assist in month-end and year-end close processes, including preparation of journal entries, accruals, and reconciliations.
  • Collaborate with cross-functional business unit teams to ensure accurate and timely information gathering in support of recording of transactions.
  • Conduct regular audits of financial data to identify discrepancies and resolve issues promptly.
  • Maintain organized and up-to-date documentation of financial transactions and related records.


  • Bachelor’s degree in Accounting or Finance related strongly preferred
  • At least 1 year of overall accounting experience (either within public accounting firm (Big 4 preferred) or within a private or public company’s accounting group)
  • Experience within the Entertainment & Media industry is preferred and familiarity with production accounting (ASC 920 and 926) is a plus
  • Strong knowledge of US GAAP accounting standards and ability to assess, analyze and thoroughly document accounting positions and support journal entries
  • ERP System Experience – Netsuite is preferred, though other large ERP system experience (Oracle or SAP) would be useful.
  • Proficiency in Microsoft Excel, including the ability to manipulate spreadsheets, create pivot tables and summarize data from multiple sources in clear and concise manner
  • Comfortable working and multi-tasking in a fast-paced environment while interfacing with stakeholders in different business units
  • Strong attention to detail, accuracy, and excellent follow-up
  • Ability to grow in the role and within the Company as experience is gained


Look, it’s called work for a reason. We show up for our teammates, our partners, and our audience. We’re a high-energy culture, where EVERYONE IS A HEADLINER, expected to give their best performance. But that doesn’t mean it can’t be fun, meaningful, and inspiring. Because if you’re not having fun at work, you’re missing a good time!

So, if you hate fun, never like to laugh, and hardly ever smile, we have the job for you – somewhere else. But if you believe in a culture of creativity, entrepreneurialism, inclusion, hustle, and heart – while prioritizing fun and funny – you belong here.

Must be 18 years or older and willing to submit to a reference check and must have unrestricted work authorization to work in the United States.

We got you! Hartbeat provides eligible employees competitive benefits, including: Medical, dental and vision insurance, life and disability insurance, paid vacation and holiday pay and generous family leave policies. We also offer 401(k) retirement savings plan, flexible spending account and an unlimited supply of laughs on company time (aftershock giggles may spill into personal time) and more!


Actual compensation within the pay range will be decided based on factors including, but not limited to, skills, prior relevant experience, and work location. In addition to the base salary, the compensation package for this role also includes a discretionary bonus, based on individual and company performance.

Hartbeat offers a comprehensive benefits package for full-time employees, that include healthcare benefits, a 401(k) plan including an employer match, family planning, paid time off, paid parental leave, several paid holidays, and more.

We take this seriously. Hartbeat provides equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. As an equal opportunity employer, Hartbeat will provide reasonable accommodations as required by applicable federal, state, and/or local laws.

Compensation Range: $60-$70K

2nd Assistant Accountant – position has been filled.

By Emily Rice

Looking for an in-office 2nd assistant accountant for a 1-hr tv series in Los Angeles.  Must be able to handle a high-volume work load.  Salary: $1600-$1800 per week DOE.  Starts mid-April through August/September.  Please send resumes to xxx

Manager, TV Production Finance Audit

By Emily Rice


  • Support the fiscal management and administration of all internal and external facets of assigned television productions. Must be knowledgeable of the financing aspects of all assigned shows including (but not limited to): co-production deal structure, deficit calculation, network/studio breakages and tax credits estimates.
  • Manage quarterly corporate reporting process. Analyze, review for accounting accuracy and submit to corporate accounting group, required Production Finance deliverables including: ledger bibles, cost reports, balance sheets, bank reconciliations.
  • Provide Production Finance support to Production & Business Affairs Executives of assigned projects.
  • Closely monitor the production progress of assigned productions. Must be able to provide guidance and address various production finance related queries from internal and external customers such as: co-production partners, Business Affairs executives, Production and Post Production Executives, production accountants, corporate accounting and FP&A executives, corporate tax department, Residuals and Participations groups, tax credit auditors, State film office, internal auditors, external cost auditors and post production accounting group.
  • Manage production incentive workflow of assigned shows, including but not limited to applications, audits, qualified expense tracking, ensure receipt of tax credits or cash and assist with tax incentive analysis to determine the best location to capture the highest return of rebates and tax credits to the network.
  • Coordinate Production Accounting compliance audits of assigned shows to support Production Finance efforts in enforcing appropriate finance controls in production accounting operations. Ensure adherence to all production accounting policies and procedures.
  • Coordinate transfer of production accounting responsibilities from production accountant to post production accounting group. Responsible for ensuring transfer of information related to all open items in cost report and trial balance are properly documented and communicated.
  • Work closely with post production accountant to manage the cost reporting process from post production stage to close of accounting books. This is to ensure accurate reporting of EFC to corporate accounting and FP&A group.
  • Support the management, forecasting and maintenance consolidated production cash flow of entire TV slate.
  • Perform ad hoc financial analyses and miscellaneous projects as needed.

Qualifications and Skills

  • Bachelor’s degree in accounting or finance preferred.
  • Minimum of 3+ years’ experience in Television production accounting or studio production finance or FP&A is required.
  • In depth understanding of film and television industry accounting and finance practices.
  • Knowledge and experience with union/guild agreements.
  • Knowledge of state and international tax incentive laws and credits.

Payroll Assistant – Position has been filled.

By Emily Rice

Accounting team in Culver City, CA needs an experienced Payroll Assistant with amazing organizational and communication skills to work in-office on a scripted TV series.

The person hired will be an important in-person point of contact for crew members for questions, concerns, etc.

Payroll team is using SmartStart, SmartTime applications.

Some of the responsibilities include: wrangling timecards/paperwork, entering daily times in SmartTime, verifying

I9s, and supporting the Payroll Accountants.

Great opportunity to advance your payroll skills to the next level.

This is an 871 position that starts Mid April and runs thru Mid December.  Salary up to $2100 based on experience.




Lead, 1st, Payroll

By Emily Rice

Looking to collect resumes for projects coming up this Spring and Summer in Georgia.  Looking for a lead who is familiar with the GA tax incentives and additional 1st accountants and a payroll person.

If interested please email resume using the Apply Now button –