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ABS Payroll

Payroll Coordinator needed at Live Theatre Co (Summit, NJ)

Payroll Coordinator, Work Light Productions, Summit NJ.

We are a live theater producing and general management company looking for a Payroll Coordinator (in office) to act as the “Air Traffic Control” between our touring company managers, our internal finance team and our payroll companies. We are a friendly office of theater-lovers located in lovely Summit, NJ    **45 minutes by train from NYC**    and proud to be producing the national tours of Mamma Mia, Ain’t Too Proud, Company, Jesus Christ Superstar, Mrs. Doubtfire and Clue. This is a full-time position in our office Mon-Fri 10am-6pm with a full suite of Benefits (Health/Dental/Vision/Life/401K) and free parking. Looking for someone who wants to set down roots in the theater world and build their career with us. Room for growth and advancement. Salary $68-72,000 range. Experience with payrolls and union familiarity is needed but we will train in the specifics of the theater industry.
Work Light Productions
Permanent Position: Payroll Coordinator
Job Description:
Work Light Productions, a dynamic theatrical production and general management company, is seeking a
Payroll Coordinator.

Our office is in Summit, NJ, a short walk from the NJ
Transit train station with direct access to NYC/Penn Station, with parking provided and and many
restaurants, shops & services within walking distance.

Apply by Email

No phone calls please. Submit a cover letter and resume to employment@wlpshows.com In the subject
line include first name and last name – Payroll Coordinator Search

Compensation Range: $68,000-$73,000-Total compensation will depend on level of experience
Benefits: Health/Vision/Dental Insurance, 401-K with 3% employer contribution, paid vacation,
parking paid by employer

Eligible to work in the United States
Full time in the office from 10 am -6 pm in Summit NJ
New Jersey/NYC residency is recommended for this position
The Payroll Coordinator will report to the Controller, the Chief Operating Officer and Partners and be
responsible for the following:
Primary Duties: (which span multiple entities)
1. Coordinating weekly payrolls for multiple touring shows (which are internally created excel
templates) Coordination of payroll includes ensuring that all of the following are properly paid
a. Employee Salaries
b. Union Benefit Payments (majority of the payrolls from different tours will be union based)
c. Employee Reimbursements
d. Royalties
e. Distributions
f. All other required weekly payments both W2 and 1099 related
2. Coordinating with multiple people involved with weekly payroll including:
a. General Manager of each tour located in company HQ (Summit NJ)
b. Company Manager (manager on the road with the employees on tour)
c. Production Manager (technical crew manager, located in our South Carolina Office)
d. Finance Team (Controller and Senior Accountant which are both located in company HQ
(Summit NJ)
e. PEO (Professional Employer Organization) representatives that will process payroll from
the payroll excel spreadsheets provided each week.
f. Coordination includes communicating with our internal team via email, Slack, and phone
calls to make sure each payroll submission to our PEO’s are accurate
g. Assisting with Union inquiries regarding weekly payroll pay outs and union audits
Successful Candidate Characteristics:
1. Experience processing payroll (1 year plus)
2. Union work experience (1 year plus)
3. Excellent excel skills (payrolls are maintained in excel)
4. Run Several payrolls simultaneously on a tight schedule each week
5. Well Spoken (Communication is key to this position-candidate will be an speaking to many people
involved in the payroll process
6. Strong Attention to detail
7. Ability to multi-task
8. Organized
9. While not required, an interest and love of theater is a bonus. Occasional attendance at area
performances and events will be offered
10. Must have excellent written and verbal communication and a high level of interpersonal skills to
handle sensitive and confidential situations. Position continually requires demonstrated poise,
high ethical standards, tact, and diplomacy.